Grants and Donor Relations Manager

Job Summary


The Grants and Donor Relations Manager is responsible for prospecting, cultivation, solicitation, and stewardship of local, regional, statewide and national grants to governmental organizations, private foundations and corporations and donor stewardship on behalf of ISPN. The Grants and Donor Relations Manager is the primary manager of the development database, including entry and management of donations, notes, tasks, reports, mailing lists, and other needed functions as requested.

The Grants and Donor Relations Manager develops an annual foundation and grant calendar, works with ISPN staff to coordinate implementation of grant award deliverables and ensures post-award compliance and reporting. Post award compliance includes compiling financial and non-financial data for the preparation of internal and external reports, preparing reports and success stories, and grant invoicing.

The Grants and Donor Relations Manager is responsible for maintaining up to date agency profiles with all partners – such as United Way, VOCA, Department of Corrections, and Lifespan.

The Grants and Donor Relations Manager coordinates and manages a variety of communications and writing materials, including: thank you letters, donor acknowledgment, and other stewardship pieces; electronic, web, and interactive media communications; collateral materials for donor solicitation and support; and other special projects as assigned.

The Grants and Donor Relations Manager requires proficiency in all Microsoft Office products and donor databases. This position reports to the Chief Operating Officer and works closely with the Director of Marketing and Communications.

The Grants and Donor Relations Manager will have the following responsibilities:


Grants Administration

  • Become thoroughly familiar with the clients and programs of ISPN,
  • Research, write and submit grant applications on behalf of ISPN,
  • Develop and maintain a rolling grant application calendar for all grant requests and external compliance reporting,
  • Develop and adhere to grant administration policies and procedures in accordance with state, local, and federal regulations,
  • Perform various general grant administration functions such as invoicing, budget amendments, plan changes, program evaluation, etc.,
  • Ensure accurate and timely preparation of grant invoicing and reports in conjunction with the ISPN bookkeeper and the Chief Operating Officer,
  • Monitor grant budgets and expenditures to ensure targets are met,
  • Track and report grant program goals and monthly performance,
  • Work with appropriate agency departments to gather data for reports and ensure that proper records are maintained,
  • Oversee production and completion of monthly, quarterly and annual reports,
  • Work with data analysis and evaluation team to develop outcome management targets to ensure grant compliance;
  • Communicate relevant grant information with agency departments and all appropriate internal users,
  • Maintain accurate and up-to-date grant files paper and in the donor database,
  • Update donor database with all grantor information, moves management steps, and stewardship activities,
  • Create stewardship and cultivation calendar for ISPN Development Committee,
  • Maintain positive relationship with grantor officers and staff,
  • Prepare written and statistical reports for various audiences.

 Donor Relations

  • Maintain administrator level proficiency of Donor Database,
  • Code gifts in accordance with the database policy,
  • Enter donor gift or pledges into donor database,
  • Update donor information regularly,
  • Write and update thank you letters, donor acknowledgment, and stewardship collateral,
  • Manage all donor appreciation and stewardship activities according to department policies,
  • Maintain donor database by entering all gifts, assigning appropriate tasks, updating donor information as needed,
  • Develop and implement document retention and donor upgrade strategies utilizing agency database,
  • Maintain a stewardship and cultivation calendar for the ISPN Development Committee,
  • Create a variety of donor reports as requested by the ISPN Development Committee,
  • Work collaboratively with the ISPN bookkeeper in the gathering of donor receipts, gifts and pledges,
  • Edit acknowledgement templates in conjunction with the Director of Marketing and Communications,
  • Obtain appropriate signatures on acknowledgement letters in collaboration with the office manager,
  • Provide necessary donor information and statistics for internal and external reports.


  • Bachelor’s degree preferred
  • Two to four years of fundraising experience
  • Ability to lead teams and work as part of a team
  • Excellent interpersonal skills
  • Excellent written and verbal communication skills
  • Excellent project management skills
  • Knowledge of individual giving strategies, tools, and resources
  • Experience working with Databases; experience with donor databases a plus
  • Strong computing skills (i.e. Outlook, MS Word, MS Excel, MS PowerPoint)
  • Ability to meet and exceed goals
  • Adhere to the highest ethical standards
  • Reliable transportation a must, preferably access to a car

Salary & Benefits

This is a full-time, exempt position based at 265 Oxford Street, Providence, Rhode Island 02905. This position is eligible for health, dental and vision benefits.

To Apply

Send resume and cover letter describing your qualifications and experience to the following. ISPN is an equal opportunity employer. ISPN prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, age, disability or genetic information.